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open positions

Full-Time Booking Coordinator 

posted: Oct 27, 2026

DESCRIPTION: 

Growing independent booking agency seeks full-time Booking Coordinator.  This is an in-person position based in our Chicago office.  The Booking Coordinator will report to the Partners and be responsible for fundamental tasks associated with artist tour coordination including contract administration, artist payments and the artist settlement process. Candidates must have at least two years of prior experience at a booking agency and be a highly motivated self-starter.  Opportunity for internal mobility.

QUALIFICATIONS:

  • Bachelor’s degree (or higher) preferred

  • A minimum two years’ administrative experience at a booking agency

  • Exceptional organizational, communication, writing and interpersonal skills

  • Excels working both independently and within a team environment

  • Self-starter with meticulous attention to detail 

  • Ability to effectively perform tasks in a fast-paced working environment

  • Ability to prioritize and meet deadlines with a high-volume workload 

  • Familiarity with artist immigration and taxation processes 

  • Proficiency with Google Suite and Microsoft Office 365

RESPONSIBILITIES:

  • Artist contract administration from point of confirmation to show settlement 

  • Overseeing artist fee payment tracking and administration

  • Coordinating tour announcements

  • Managing support submissions

  • Reaching out to promoters for show holds 

  • Updating Routing Grid

  • Generating itineraries 

  • New artist onboarding 

  • Building reports within Prism

  • Contacts database maintenance within Prism, using proper data hygiene according to agency standards

  • Supervising administrative staff

  • Weekly deposit and contract reporting to partners

  • Prepping artist immigration materials

  • Other projects as needed

    To apply, email abutterer@outermostagency.com with cover letter and resume. Applications close Monday November 9th.